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Non-Records


A non-record is any document is any document--paper, electronic (including, but not limited to, e-mail)--that is created or received by, or comes under the jurisdiction of a public office that does not document the organization, functions, policies, decisions, procedures, operations, or other activities of the office.

Unfortunately, most county offices are inundated with non-records.  Non-Records include, but are not limited to:
  • Personal correspondence
  • Non-county publications
  • Listserv materials
  • Junk mail and span
  • Catalogs
It is a major challenge for any office to identify these non-records and separate them from their county records, especially if the non-records are e-mail.  Non-records should be destroyed on a daily basis.