Historical Records Collection Guide

The Historical Records Collection Guide lists all the historical records housed at the Montgomery County Records Center & Archives.

Please address all research & genealogy questions to:
genealogy@mcohio.org or visit our Public Records Request page.

Offices:

AUDITOR'S OFFICE
RECORD SERIES	DATES	FORMAT	PLACE
Annual Financial Reports	1905-2011	Files	CRC&A
Bond Registers	1904-1964	Book/Microfilm	CRC&A
Budget Commission Minutes	1935-1954	Files	CRC&A
Budgets of Political Subdivisions	1960-2003	Files	CRC&A
Data Processing Board Minutes	1973-1989	Files	CRC&A
Dayton Township, Hamilton	1798;	Microfilm	CRC&A
County General Tax Lists	1802	Microfilm	CRC&A
Delinquent Real Estate Taxes	1820-1856	Book	CRC&A
Personal Property Tax Lists	1809;	Files	CRC&A
	1861-1893	Book	CRC&A
Poor & Housing Relief Record	1933-1940	Microfilm	CRC&A
Railroad Appraisal Board	1891-1909	Book	CRC&A
Real Estate Tax Lists	1803-1983	Microfilm	CRC&A
	1809-1896	Book	CRC&A
Real Estate Tax Rates	1929-1991	Files	CRC&A
School Tax Fund Settlements	1859-1972	Book	CRC&A
Sinking Fund Trustees Records & Minutes	1919-1951	Book	CRC&A
Soldiers' Relief Payments	1892-1903	Book	CRC&A
Tax Appeals, Equalization and Revision Board	1890-1910	Book	CRC&A
Tax Apportionment and Distribution Settlements	1950-1988	Files	CRC&A
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BUILDING REGULATIONS
RECORD SERIES	DATES	FORMAT	PLACE
Inspection Permits	1947-2002	Files	CRC&A
Permit Card Index	1947-1964	Files	CRC&A
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CHILDREN'S SERVICES
RECORD SERIES	DATES	FORMAT	PLACE
Annual, Budget, Finance, Reports & Files	1889-1974	Files	CRC&A
Applications to Transfer Child	1883-1911	Files	CRC&A
Appropriation Ledgers	1926-1956	Book	CRC&A
Boarding Homes & Housing	1929-1968	Files	CRC&A
Booster Club Minutes	1925-1928	Book	CRC&A
Children's Home Inmates	1867-1928	Book	CRC&A
Children's Home Memorabilia & Photographs	1920-1956	Files	CRC&A
Death Record	1877-1924	Book	CRC&A
Expenditures & Receipts	1867-1979	Book	CRC&A
Foster Parent & Maintenance of Children Payments	1934-1949	Book	CRC&A
	1961-1968	Files	CRC&A
Indentured Children Record	1868-1908	Book	CRC&A
Minutes of Board of Trustees	1867-1976	Book	CRC&A
Movement of Children	1885-1923	Book	CRC&A
Superintendents Minutes	1951-1953	Files	CRC&A
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CLERK OF COURTS
RECORD SERIES	DATES	FORMAT	PLACE
Chancery Records	1823-1854	Book	CRC&A
Charitable Organizations	1955-1973	Book	CRC&A
Circuit Court Records	1884-1914	Microfilm	CRC&A
Civil Case Blotters & Appearance Dockets	1803-1853	Book	CRC&A
	1854-1989	Microfilm	CRC&A
Civil Case Files	1852-1890	Microfilm	CRC&A
	1891-1918	Files	CRC&A
	1919-1973	Microfilm	CRC&A
Civil & Domestic Relations Case Index	1803-1973	Microfilm	CRC&A
Civil Minutes (Journal)	1815-1860	Book	CRC&A
	1861-1976	Microfilm	CRC&A
Civil Case Record (Law)	1803-1861	Book	CRC&A
	1862-1940	Microfilm	CRC&A
	1941-1976	Book/Microfilm	CRC&A
Coroner's Inquests & Verdicts	1919-1952	Books & Files	CRC&A
Court of Appeals Cases	1913-1973	Files	CRC&A
Court of Appeals Dockets	1913-1986	Microfilm	CRC&A
	1986-1993	Book	CRC&A
Court of Appeals Minutes (Journal)	1913-1976	Microfilm	CRC&A
Criminal Case Blotters & Dockets (State Action)	1836-1863	Book	CRC&A
	1919-1989	Microfilm	CRC&A
Criminal Case Files	1852-1973	Files	CRC&A
Criminal Case Record (State Action)	1803-1884	Book	CRC&A
	1885-1976	Microfilm	CRC&A
Criminal Minutes (Journal)	1970-1976	Book	CRC&A
Dissolution of Marriage Appearance Dockets	1974-1976	Book	CRC&A
District Court Records	1852-1885	Book	CRC&A
Domestic Relations Case Appearance Dockets	1921-1973	Microfilm	CRC&A
Domestic Relations Case Files	1921-1949	Microfilm	CRC&A
Domestic Relations Minutes (Journal)	1921-1976	Microfilm	CRC&A
Election Abstract of Votes	1803-1826	Files	CRC&A
Embalmer's Register	1902-1910	Book	CRC&A
Execution of Service Dockets	1809-1821	Book	CRC&A
Justice of Peace Commission	1880-1957	Book	CRC&A
Manumission of Free Blacks	1804-1805	File	CRC&A
Mayors' Election Certificates	1901-1956	Book	CRC&A
Motor Vehicle Registration	1921-1922	Book	CRC&A
Naturalization Index Abstract	1815-1930	Book	CRC&A
Naturalization Index & Docket	1834-1866	Book	CRC&A
Naturalization Records	1852-1916	Book	CRC&A
Notaries Commissions	1858-1982	Microfilm	CRC&A
Railroad Police Commissions	1901-1958	Book	CRC&A
Register of Trade Marks	1912-1962	Book	CRC&A
Stray Animal Register	1804-1812	Book	CRC&A
	1852-1921	Book	CRC&A
Superior Court Records	1856-1896	Microfilm	CRC&A
Supreme Court Records	1803-1852	Book	CRC&A
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COUNTY COMMISSION
RECORD SERIES	DATES	FORMAT	PLACE
County Home/Infirmary/Poor House Minutes & Journal	1826-1937	Book	CRC&A
Court House Construction	1880-1883	Book	CRC&A
Indigent Soldiers' Burial	1884-1902	Book	CRC&A
Journal & Road Record	1804-1979	Book/Microfilm	CRC&A
Report & Subject Files	1922-1972	Files	CRC&A
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COUNTY HOME
RECORD SERIES	DATES	FORMAT	PLACE
Birth & Death Record	1886-1907	Book	CRC&A
Burial/Death Record	1905-1969	Book	CRC&A
Commissary Record	1922-1957	Book	CRC&A
Daily Movement Record	1879-1978	Book	CRC&A
Employment Records	1907-1943	Book	CRC&A
Hospital Register	1916-1917	Book	CRC&A
Inmates Register & Index	1829-1977	Book	CRC&A
Personal Accounts	1934-1961	Book	CRC&A
Property Inventory	1908	Book	CRC&A
Receipts & Expenses	1890-1985	Book	CRC&A
Report/Subject Files	1891-1943	Book	CRC&A
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EDUCATION, COUNTY BOARD
RECORD SERIES	DATES	FORMAT	PLACE
Teacher Association Institute & Minutes	1904-1911	Book	CRC&A
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ELECTIONS, BOARD OF
RECORD SERIES	DATES	FORMAT	PLACE
Abstracts of Elections	1907-1990	Book	CRC&A
Cash Book	1930-1961	Book	CRC&A
Lists of Electors-Inactive	1887-1928	Book	CRC&A
Naturalization Certificates	1904-1936	Book	CRC&A
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ENGINEER
RECORD SERIES	DATES	FORMAT	PLACE
Aerial Photographs	1938, 1949-1950,	Files	CRC&A
	1968, 1972-1980,
	1987, 1995
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HEALTH DISTRICT
RECORD SERIES	DATES	FORMAT	PLACE
Annual & Statistical Reports	1919-1989	Files	CRC&A
Birth Records: Dayton City	1867-1908	Books	CRC&A
Board Minutes: City & County Combined	1867-1989	Books/Files	CRC&A
Death Records: Dayton City	1867-1908	Books	CRC&A
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PLANNING COMMISSION
RECORD SERIES	DATES	FORMAT	PLACE
Report & Subject Files	1965-1974	Files	CRC&A
Zoning Case Files	1950-1981	Files	CRC&A
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PROBATE COURT
RECORDS SERIES	DATES	FORMAT	PLACE
Account of Inventory & Sale	1803-1866	Book	CRC&A
Birth Records: County only	1867-1909	Books	CRC&A
Coroner's Inquests	1880-1902	Book	CRC&A
Death Records:County only	1867-1909	Book	CRC&A
Estate Dockets (all types)	1803-1938	Book	CRC&A
Estate Files	1803-1938	Files	CRC&A
Estate Index	1803-1938	Book/Microfilm	CRC&A
Jurors' Docket Book	1910-1916	Book	CRC&A
Marriage Affidavits	1824-1837; 1846-1852	Book	CRC&A
Marriage Bans	1931-1951	Book	CRC&A
Marriage Index	1803-1961	Book/Microfilm	CRC&A
Marriage Records	1803-1959	Book	CRC&A
Miamisburg Births & Deaths	1875-1908	Book	CRC&A
Midwives Certificates	1896-1912	Book	CRC&A
Ministers Licenses	1845-1976	Book	CRC&A
Mothers' Pensions	1915-1936	Book	CRC&A
Naturalization Index Abstract	1815-1930	Book	CRC&A
Naturalization Records	1859-1906	Book	CRC&A
Nurses' Registrations	1916-1955	Book	CRC&A
Physicians' Certificates	1896-1927	Book	CRC&A
Soldiers Home Records	1878-1906	Book	CRC&A
Treasury Inspection	1861-1906	Book	CRC&A
Wills Recorded	1805-1936	Book	CRC&A
	1936-1962	Microfilm	CRC&A
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RECORDER
RECORD SERIES	DATES	FORMAT	PLACE
Corporation Record	1846-1935	Book	CRC&A
Daily Register of Instruments	1895-1982	Microfilm	CRC&A
Deeds Recorded	1805-1971	Book	CRC&A
Deed Index by Name	1805-1928	Book/Microfilm	CRC&A
Hamilton County Deeds	1787-1818	Microfilm	CRC&A
Leases Recorded	1865-1955	Book	CRC&A
Mortgages Recorded	1834-1953	Microfilm	CRC&A
Mortgage Index by Name	1834-1953	Book	CRC&A
Partnerships Recorded	1881-1979	Microfilm	CRC&A
Plats Recorded	1805-1950	Book	CRC&A
Power of Attorney Recorded	1894-1971	Book	CRC&A
Symmes Purchase Records	1801-1802	Microfilm	CRC&A
Tract Index by Legal Description (i.e. "Abstract")	1805-1986	Microfilm	CRC&A
Tract Record/Original Owners	1801-1830	Microfilm	CRC&A
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SHERIFF
RECORD SERIES	DATES	FORMAT	PLACE
Jail Registers	1881-1884; 1920-1922	Book	CRC&A
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STILLWATER HOSPITAL
RECORD SERIES	DATES	FORMAT	PLACE
Annual Reports	1928-1977	Files	CRC&A
Minutes of Trustees	1909-1986	Book	CRC&A
Patient Registers	1909-1940	Book	CRC&A
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TREASURER
RECORD SERIES	DATES	FORMAT	PLACE
Canal Tax Ledger	1838-1855	Book	CRC&A
Childrens Boarding	1952-1953	Microfilm	CRC&A
Emergency Poor Relief	1935-1953	Microfilm	CRC&A
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VETERAN SERVICES
RECORD SERIES	DATES	FORMAT	PLACE
Soldiers Home Inmate Register	1867-1888	Book	CRC&A
Soldiers Relief Commission Minutes	1890-1980	Book	CRC&A
Soldiers Relief Commission Payments	1890-1896	Book	CRC&A
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