Who We Are:
The Montgomery County Records Center & Archives was created in 1980. As one of the first records center and archives, we provide preservation and storage to the records produced by Montgomery County offices. The Records Center and Archives provides public access to records dating all the way back to 1803.
The mission of the Montgomery County Records Center and Archives is to insure that county government records and information resources are both preserved and available for public access. County government records document citizens' legal, property and personal rights, as well as the actions of the government.
The Records Center and Archives insures that records and information are economically retained, efficiently made available, and promptly and legally disposed of pursuant to Ohio's records laws. The County Records & Information Manager directs the operations of this department to: implement and monitor Schedules of Record Retention and Destruction throughout the County government as directed by the County Records Commission; manage the Records Center and Archives facility; as County Archivist, economically and efficiently store and retrieve records for the general public and originating County offices; and manage the County Imaging Center which converts millions of records to electronic and microfilm images to achieve space savings in County offices and secure and preserve vital records. Contract services are also provided to local governments in Montgomery County in accordance with the policies of the County Microfilming Board.
County Microfilming Board
In cooperation with the County Records Commission, the County Microfilming Board administrates the operations of the Records Center & Archives. The secretary of the County Microfilming Board is the County Recorder, who handles the day-to-day operations of the center.
Members of the 2022 Microfilming Board:
- John McManus, County Treasurer (Chair)
- Brandon C. McClain, County Recorder (Secretary)
- Carolyn Rice, Board of County Commissioners
- Mike Foley, Clerk of Courts
- Karl Keith, County Auditor
County Microfilming Board meetings:
- The next meeting of the Montgomery County Microfilming Board will be on January 10, 2022. The meeting will take place in the Data Processing Training/Conference Room on the 6th Floor of the County Administration Building at 451 W. Third St., Dayton, OH, 45422. The meeting will start immediately following the meeting of the Automatic Data Processing Board, which begins at 9 a.m.
How do I get a copy of a birth or death certificate?
Birth and death certificates after 1908 are available through Public Health--Dayton & Montgomery County at the Office of Vital Statistics on the 1st floor of the Reibold Building, 117 S. Main Street. Their phone number is 937-496-3117. Or you can visit their website at www.phdmc.org.
Where do I go to get a copy of my deed?
You can obtain a copy of your deed at the Montgomery County Recorder's Office. Their phone number is 937-225-4275. Or you can download a copy of the deed at the Recorder's website by following these steps:
1. Select Records Online Search.
2. Enter the site as a Guest.
3. Search for your deed by your name or the legal description of the property.
4. Once your results are retrieved, select "Get Documents."
5. Find the line that contains your deed and select the image of the deed at the far right.
5. A printable PDF copy of your deed will appear on your screen. You can print the deed by selecting Print in the upper left hand corner.
Where do I get a social security card?
Social Security is administered by the Federal Government.
Contact the SSA at 937-225-2542.
Where can I get copies of divorce papers?
For general or certified copies of divorce records, contact the Montgomery County Clerk of Courts at: 937-496-7623 or visit the Clerk of Courts office at 41 North Perry Street.
Where can I find marriage certificates?
For a general or certified marriage certificates, please contact the Probate Court at: 937-225-4649 or visit the Probate Court at 41 North Perry Street.
Do you provide research services?
The Records Center & Archives provides research services, however, we have a small staff and a large number of requests. As such, there may be a significant wait before you will receive the results of your request. You can call us at: 937-225-6366, email us: firstname.lastname@example.org, or fill out our public records request form.
Do you have my service discharge papers?
Discharge papers are retained at the Recorder's Office. Call 937-225-4275.
Where do I go to change my name?
The Montgomery County Probate Court handles name changes. Call 937-225-4649.