Documents are recorded the same day they are received in the mail, in person, or once transferred by the Auditor’s Deed Transfer Department. The document is cashiered, scanned, entered into the system, verified, and then mailed back the next business day.

eRecorded documents are processed immediately considering they meet all Ohio Revised Code guidelines. Documents are recorded Monday through Friday, 8am – 4pm.

Effective May 15^th, 2023, all NON-TRANSFER documents are accepted through eRecording.  Deeds and/or documents requiring a “No Transfer” stamp such as Transfer on Death Designations, Easements, Affidavits referencing a Deed, etc. will still need to be mailed or walked through the Auditor’s Deed Transfer Department.

Deeds brought to the County Recorder's Office for recording must contain the following information:

• Name(s) of the buyer(s) and seller(s);
• Legal description of the property (can be obtained by our Copy Center);
• Signature(s) of the seller(s);
• Preparation statement (if notarized in the State of Ohio);
• Transfer or No Transfer stamp from the Auditor's Deed Transfer Department and the Engineer's approval are necessary if the property requires it.

The execution is according to the state in which the signature was notarized. The notary must contain the following:

• A notary statement;
• Notary's signature;
• Notary expiration date.

Recording Fees:

• $34.00 for the first two pages and $8.00 for each additional page.
• Cash or check/money order made payable to:  Montgomery County Recorder

Mortgages brought to the County Recorder's Office for recording must contain the following information: 

• Name(s) of the borrower(s) and lender(s);
• The amount of the mortgage;
• Legal description of the property (can be obtained by our Copy Center);
• Signature(s) of the borrower(s);
• Notarization of the signature;
• Preparation statement (if notarized in the State of Ohio).

The execution is according to the state in which the signature was notarized. The notary must contain the following:

• A notary statement;
• Notary's signature;
• Notary expiration date.

Recording Fees:

• $34.00 for the first two pages and $8.00 for each additional page.
• Cash or check/money order made payable to:  Montgomery County Recorder

To change a name on a Deed:

• Execute a new deed;
• Present it to the Auditor's Deed Transfer Department for either a "Transfer" or "No Transfer" stamp.
• Present the deed to the Recorder's Office for recordation.

Recording Fees:

• $34.00 for the first two pages and $8.00 for each additional page.
• Cash or check/money order made payable to:  Montgomery County Recorder

You should have received your deed at the closing upon purchasing the property.  Unlike a car title, a new deed is not generated when you pay off your mortgage.  The lender will record a Release/Satisfaction of Mortgage with our office to prove the mortgage has been paid.  Deeds and Releases are available by searching our Records On-Line Search and can be printed for free at any time.  If you are unable to print, our Copy Center can provide you with a copy for $2.00 per page.  You may also have your document certified for an additional $1.00.

The Recorder’s Office is one of multiple offices where liens are recorded. Such liens are searchable on our Records On-Line Search and can be printed for free at any time. If you are unable to print, our Copy Center can provide you with a copy for $2.00 per page. You may also have your document certified for an additional $1.00.

The Recorder’s Office does not perform title searches but computers are available in the Public Research Area on the 5^th floor for public use.

You may go to the mcrealestate.org to search by address.

If your service discharge (DD214) has been recorded in Montgomery County, you can search our website at Records Online Search.  Once you search the database by name and find the specific reference number, you may contact the Recorder's Office at 937-225-6381 and request a copy.  DD214 images are not viewable to the public.

Please keep in mind that Service Discharges are not required to be recorded in the County Recorder's Office.

If you do record your DD214, you can also request a complimentary Veteran ID card that will be available in the Recorder's Office.

There are no charges for copies of Service Discharges.

Birth and death certificates may be obtained from: Montgomery County Combined Health District Bureau of Vital Statistics 117 South Main St Dayton, Ohio 45422 (937)225-4418

Contact the Clerk of Courts, Domestic Relations Division at 937-225-4562 or visit the Clerk of Courts home page

Ask the builder of your house for copies. The Montgomery County Planning Department only maintains blue print copies of apartment complexes and condominiums.

Visit the How old is that old house? page of the Montgomery County web site.

The Recorder's function began in the Northwest Territory during the 1790's. In 1803, the Ohio General Assembly established the Recorder as a mandated county office. Initially appointed by the associate judges of the Common Pleas Court, the County Recorder became an elective position in 1829. The Recorder presently serves a four year term.

Under the mandates of the Ohio Revised Code, the Recorder records and preserves many of the citizens' legal rights and the heritage of our community. The County Recorder's primary responsibility is maintaining the chain of title to real estate by the recording of all deeds, mortgages and conveyances of land and buildings within the county. Other duties assigned to the County Recorder include the recording of plats, powers of attorney, mechanics liens, military discharges, leases and financing statements. Copies of records and responding to public inquiries are vital services provided daily.

Montgomery County records are indexed on the county's computer system the day they are received. The documents are then microfilmed, imaged and returned to the appropriate parties. The computer index, microfilmed document and online images thus become the official record, providing a 98% space savings, faster retrieval, and an off-site security copy.

The computerized tract index (real estate description index) is one of the few in-house systems for tract indexing in the country and has received a Distinguished Achievement award from the National Association of Counties for this innovative system.

Montgomery County has a land area of 463 miles, a population of 559,062 and approximately 230,000 parcels of property. While all 88 of Ohio's County Recorders operate within the framework of the Ohio Revised Code, each Recorder's Office maintains records in a unique manner.