REQUEST FOR PROPOSALS (RFP)
The Montgomery County Department of Job and Family Services (MCDJFS) is soliciting Request for Proposals (RFPs) for the following service:
The BIDDERS CONFERENCE will be held on Wednesday, October 16, 2019 at 10:00 am in Room 1133 at the Job Center, 1111 S. Edwin C. Moses Blvd., Dayton, Ohio 45422.
Sealed proposals will be received in the MCDJFS Contracting Suite #1036 at the Job Center located at 1111 S. Edwin C. Moses Blvd, Dayton, Ohio 45422, until 12:00 pm (noon) Wednesday, October 30, 2019 for Reunification Services.
Description of Services:
To contract with service provider(s) who can provide Medicaid billable intensive, home-based therapeutic support services to 125 unduplicated families who are in the process of reunifying with their child(ren) who reside in Montgomery County.
The target population for these services is families who wish to reintegrate their child(ren) into the home after regaining custody from a substitute caregiver.
The Bidders Conference will be held at the Job Center, 1111 S. Edwin C. Moses Blvd., Conference Room 1133, Dayton, Ohio 45422.
- Have a history of providing intensive services to families whose children have been removed from the home and placed with substitute caregivers;
- Have a history of providing therapeutic support services to families by addressing the needs identified in the service plan;
- Describe the model of intervention to be used; evidence-based models are preferred. Describe provider qualifications to implement model, expected outcomes and methods to maintain fidelity to model. Also describe provider’s history utilizing the model and past successes, including outcome data related to success.
- Define a service unit cost and detailed explanation of how unit of service is defined, and unit cost is calculated for services that do not qualify for Medicaid billing (Note: Services must be billed to Medicaid);
- Describe other services provided by the applying agency, or accessibility in the community, to complement this program.
- Provide home and office-based therapeutic services to de-escalate crisis and facilitate household stability between caregiver and child(ren) by providing therapeutic interventions with the family system;
- To provide brief therapeutic interventions and education to the caregiver and child(ren) concerning problem-solving skills to address issues within the family system and facilitate stabilization within the family;
- Have the ability conduct operation of this program on a 24/7 basis to ensure the ability to handle a situation when it arises;
- Provide crisis intervention and stabilization services via phone and/or face to face, potentially during non-traditional business hours;
- Provide case management services to link families to community resources to reduce stressors and barriers to accessing resources;
- Bill Medicaid for therapeutic interventions and services provided to Medicaid eligible families;
- Ensure that staff providing services and the supervision of staff meet the requirements to bill services to Medicaid;
- Demonstrate an in-depth understanding of how to provide these services effectively to the designated target population within the scope of service provided herein;
- Have the organizational capacity to provide the proposed services immediately following or within 90 days of contract approval;
- Have the necessary skills to develop and utilize various methodologies to track program results and specific outcomes;
- Provide of a comprehensive proposal describing how all specified services listed in the Scope of Work shall be delivered, including an itemized budget for each proposed service.
- Provide, at its expense, the following coverages for not less than the following amounts or greater when required by Laws and Regulations:
- a. General Liability – with a limit of $1,000,000 for each occurrence, $3,000,000 products and completed operations aggregate, $1,000,000 personal and advertising injury and $3,000,000 in general aggregate. This policy shall be endorsed to include coverage for physical/sexual abuse and molestation. The limit should be $1,000,000.00 each occurrence/ $3,000,000 aggregate.
- b. Automobile Liability – with a limit of a combined single limit (bodily injury and property damage) of $1,000,000 for each accident.
- c. Ohio Employers Liability – with a limit of $1,000,000 for each accident, $1,000,000 for each disease per employee and $1,000,000 in disease aggregate.
- d. Professional Liability – with a limit of $1,000,000 each claim/$3,000,000 aggregate.
- e. Fidelity Bond or Crime Insurance – with a bond or policy limit of $100,000.00.
- f. Cyber Liability Coverage – with a limit of $1,000,000 per claim/aggregate information /security & privacy, $1,000,000 per claim/aggregate regulator action (defense & penalties), $1,000,000 per claim/aggregate website- media content, $1,000,000 privacy breach response, & $1,000,000 per claim/aggregate extortion.
The Insurance shall be issued by an insurance company authorized to conduct business in the State of Ohio and having an AM Best rating of "A IX" or better. Current certificates of all policies required to be maintained by Consultant pursuant to this article shall be provide to the Board. In addition, the Board shall be named as additional insured and coverage must be on a primary and non-contributory basis. General Liability additional insureds should be on CG 2010 10 01 or 04 13 and CG 2037 0704 or an equivalent. All insurance policies required by this article shall be subject to a sixty (60) day written notice of cancellation or diminution of coverage to MCDJFS Contracting Unit, 1111 South Edwin C. Moses Blvd., Dayton, Ohio 45422. Cancellation of insurance will constitute a default, which, if not remedied within the thirty (30) day notification period shall cause immediate termination by MCDJFS.
One or more contract(s) will be awarded as a result of this bid process shall be effective January 1, 2020 through December 31, 2020 with (2) two possible option extensions: January 1, 2021 through December 31, 2021 and January 1, 2022 through December 31, 2022, and is subject to State and Federal regulations, including Title VI of the Civil Rights Act and Section 504 of the Rehabilitation Act.
Request for pre-registration or questions concerning this conference may be directed to:
Stacey Barrett, Contractor Evaluator Negotiator
Montgomery County Department of Job and Family Services
1111 S. Edwin C. Moses Blvd., Contracting Unit
Dayton, Ohio 45422
Telephone: (937) 496-7146