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 PUBLIC NOTICE
REQUEST FOR PROPOSALS (RFP)

The Montgomery County Department of Job and Family Services (MCDJFS) is soliciting Request for Proposals (RFPs) for the following service:

Comprehensive Case Management and Employment Program (CCMEP) Services

View RFP

Budget Worksheet 2020

Budget Worksheet Instructions

A mandatory BIDDERS CONFERENCE will be held on Wednesday, October 16, 2019 at 9:00 am in Assembly Room 1133 at the Job Center, 1111 S. Edwin C. Moses Blvd., Dayton, Ohio 45422.

Sealed proposals will be received in the MCDJFS Contracting Suite #1036 at the Job Center located at 1111 S. Edwin C. Moses Blvd, Dayton, Ohio 45422, until 12:00 pm (noon) Wednesday , October 30, 2019 for Comprehensive Case Management and Employment Program (CCMEP) Services.

 

Description of Services:

Ohio’s Comprehensive Case Management Employment Program (CCMEP) is designed to help the emerging workforce prepare for and find meaningful employment and break the cycle of poverty for thousands of Ohioans. This program provides hands-on case management expertise coupled with tailored service delivery in support of Ohio’s commitment and objective of expanding educational and employment opportunities for Ohio’s most vulnerable populations.

CCMEP provides employment and training services to eligible, low-income individuals based on a comprehensive assessment of employment and training needs, as well as a basic skills assessment. Participants are provided services to support goals outlined in their individual opportunity plan, which may include support to obtain a high school diploma, job placement, work experience, and other supportive services such as child care and transportation.

Target Population:

The target population for these services is approximately 450-500 Montgomery County residents who are at least fourteen (14) but not more than twenty-four (24) years of age who are:

Participants in the Ohio Works Firsts (OWF) program and have been determined to be work-eligible; and/or Voluntary participants as outlined in 5101:14-1-02 A and B.

All Bidders of services specified in this RFP must:

  • Have a history of providing employment-related service skills.
  • Demonstrate an in-depth understanding of how to provide these services effectively to the designated target population within the scope of services provided herein.
  • Have the organizational capacity to provide the proposed services immediately following contract approval.
  • Have the necessary skills to develop and utilize various methodologies to track program results, ongoing participation rates and specific outcomes.
  • Provide a comprehensive proposal describing how all specified services listed in the Statement of Work shall be delivered. 
  • Complete a comprehensive Budget Worksheet for a cost reimbursement proposal.
  • Have the necessary skills to develop and utilize various methodologies to track program costs, results and specific outcomes.
  • Provide, at its expense, the following coverages for not less than the following amounts or greater when required by Laws and Regulations:
a. General Liability – with a limit of $1,000,000 for each occurrence, $3,000,000 products and completed operations aggregate, $1,000,000 personal and advertising injury and $3,000,000 in general aggregate. This policy shall be endorsed to include coverage for physical/sexual abuse and molestation. The limit should be $1,000,000.00 each occurrence/ $3,000,000 aggregate.

b. Automobile Liability – with a limit of a combined single limit (bodily injury and property damage) of $1,000,000 for each accident.

c. Worker’s Compensation and Ohio Employers Liability – with a limit of: Statutory for Worker’s Compensation; $1,000,000 for each accident, $1,000,000 for each disease per employee and $1,000,000 in disease aggregate.

d. Professional Liability (Errors and Omissions Liability) – with a limit of $1,000,000 each claim/$3,000,000 aggregate.

e. Fidelity bond or Crime Insurance – with a bond or policy limit of $100,000.00

f. Cyber Liability Coverage – with a limit of $1,000,000 each/aggregate for the following: information /security & privacy; regulator action (defense & penalties); website-media content; privacy breach response; and extortion.

Insurance is to be placed with insurers duly licensed or authorized to do business with the Board of Montgomery County Commissioners and MCDJFS with an "A.M. Best" rating of not less than A IX. The County in no way warrants that the above-required minimum insurer rating is sufficient to protect the Contractor from potential insurer insolvency.

On insurance policies where the Board of Montgomery County Commissioners and MCDJFS are named as an additional insured, the Board of Montgomery County Commissioners and MCDJFS shall be an additional insured to the full limits of liability purchased by the Contractor even if those limits of liability are more than those required by this Contract. The Contractor's insurance coverage shall be primary insurance and non-contributory with respect to all other available sources.

Each insurance policy required by the insurance provisions of this Contract shall provide the required coverage and shall not be suspended, voided, or canceled except after sixty (60) days prior written notice has been given to the County, except when cancellation is for non-payment of premium, then ten (10) days prior notice may be given. Such notice shall be sent directly to MCDJFS, Finance & Contracting Suite #1036, 1111 S. Edwin C. Moses Blvd., Dayton, Ohio 45422.

 

Contractors’ certificate(s) shall include all subcontractors as additional insureds under its policies or Contractor shall furnish to the County separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to the minimum requirements identified above.

 

One or more contract(s) will be awarded as a result of this bid process shall be effective January 1, 2020 through December 31, 2020 with (2) two possible option extensions (January 1, 2021 through December 31, 2021 and January 1, 2022 through December 31, 2022) and is subject to State and Federal regulations, including Title VI of the Civil Rights Act and Section 504 of the Rehabilitation Act.

Questions concerning this conference may be directed to:
Barbara Centers, CPA, Contractor Evaluator Negotiator
Montgomery County Department of Job and Family Services
1111 S. Edwin C. Moses Blvd., Suite #1036
Dayton, Ohio 45422
Telephone: (937) 225-5523
E-mail: MCDJFS-CD@jfs.ohio.gov