Historical Records Collection Guide

Auditor's Office

Record Series	Dates	Format	Place
Annual Financial Reports	1905 to 2011	Files	CRC&A
Bond Registers	1904 to 1964	Book/Microfilm	CRC&A
Budget Commission Minutes	1935 to 1954	Files	CRC&A
Budgets of Political Subdivisions	1960 to 2003	Files	CRC&A
Data Processing Board Minutes	1973 to 1989	Files	CRC&A
Dayton Township, Hamilton	1798;	Microfilm	CRC&A
County General Tax Lists	1802	Microfilm	CRC&A
Delinquent Real Estate Taxes	1820 to 1856	Book	CRC&A
Personal Property Tax Lists	1809;	Files	CRC&A
N / A	1861 to 1893	Book	CRC&A
Poor and Housing Relief Record	1933 to 1940	Microfilm	CRC&A
Railroad Appraisal Board	1891 to 1909	Book	CRC&A
Real Estate Tax Lists	1803 to 1983	Microfilm	CRC&A
N / A	1809 to 1896	Book	CRC&A
Real Estate Tax Rates	1929 to 1991	Files	CRC&A
School Tax Fund Settlements	1859 to 1972	Book	CRC&A
Sinking Fund Trustees Records and Minutes	1919 to 1951	Book	CRC&A
Soldiers' Relief Payments	1892 to 1903	Book	CRC&A
Tax Appeals, Equalization and Revision Board	1890 to 1910	Book	CRC&A
Tax Apportionment and Distribution Settlements	1950 to 1988	Files	CRC&A

Building Regulations

Record Series	Dates	Format	Place
Inspection Permits	1947 to 2002	Files	CRC&A
Permit Card Index	1947 to 1964	Files	CRC&A

Children's Services

Record Series	Dates	Format	Place
Annual, Budget, Finance, Reports and Files	1889 to 1974	Files	CRC&A
Applications to Transfer Child	1883 to 1911	Files	CRC&A
Appropriation Ledgers	1926 to 1956	Book	CRC&A
Boarding Homes and Housing	1929 to 1968	Files	CRC&A
Booster Club Minutes	1925 to 1928	Book	CRC&A
Children's Home Inmates	1867 to 1928	Book	CRC&A
Children's Home Memorabilia and Photographs	1920 to 1956	Files	CRC&A
Death Record	1877 to 1924	Book	CRC&A
Expenditures and Receipts	1867 to 1979	Book	CRC&A
Foster Parent and Maintenance of Children Payments	1934 to 1949	Book	CRC&A
N / A	1961 to 1968	Files	CRC&A
Indentured Children Record	1868 to 1908	Book	CRC&A
Minutes of Board of Trustees	1867 to 1976	Book	CRC&A
Movement of Children	1885 to 1923	Book	CRC&A
Superintendents Minutes	1951 to 1953	Files	CRC&A

Clerk of Courts

Record Series	Dates	Format	Place
Chancery Records	1823 to 1854	Book	CRC&A
Charitable Organizations	1955 to 1973	Book	CRC&A
Circuit Court Records	1884 to 1914	Microfilm	CRC&A
Civil Case Blotters and Appearance Dockets	1803 to 1853	Book	CRC&A
N / A	1854 to 1989	Microfilm	CRC&A
Civil Case Files	1852 to 1890	Microfilm	CRC&A
N / A	1891 to 1918	Files	CRC&A
N / A	1919 to 1973	Microfilm	CRC&A
Civil and Domestic Relations Case Index	1803 to 1973	Microfilm	CRC&A
Civil Minutes (Journal)	1815 to 1860	Book	CRC&A
N / A	1861 to 1976	Microfilm	CRC&A
Civil Case Record (Law)	1803 to 1861	Book	CRC&A
N / A	1862 to 1940	Microfilm	CRC&A
N / A	1941 to 1976	Book/Microfilm	CRC&A
Coroner's Inquests and Verdicts	1919 to 1952	Books and Files	CRC&A
Court of Appeals Cases	1913 to 1973	Files	CRC&A
Court of Appeals Dockets	1913 to 1986	Microfilm	CRC&A
N / A	1986 to 1993	Book	CRC&A
Court of Appeals Minutes (Journal)	1913 to 1976	Microfilm	CRC&A
Criminal Case Blotters and Dockets (State Action)	1836 to 1863	Book	CRC&A
N / A	1919 to 1989	Microfilm	CRC&A
Criminal Case Files	1852 to 1973	Files	CRC&A
Criminal Case Record (State Action)	1803 to 1884	Book	CRC&A
N / A	1885 to 1976	Microfilm	CRC&A
Criminal Minutes (Journal)	1970 to 1976	Book	CRC&A
Dissolution of Marriage Appearance Dockets	1974 to 1976	Book	CRC&A
District Court Records	1852 to 1885	Book	CRC&A
Domestic Relations Case Appearance Dockets	1921 to 1973	Microfilm	CRC&A
Domestic Relations Case Files	1921 to 1949	Microfilm	CRC&A
Domestic Relations Minutes (Journal)	1921 to 1976	Microfilm	CRC&A
Election Abstract of Votes	1803 to 1826	Files	CRC&A
Embalmer's Register	1902 to 1910	Book	CRC&A
Execution of Service Dockets	1809 to 1821	Book	CRC&A
Justice of Peace Commission	1880 to 1957	Book	CRC&A
Manumission of Free Blacks	1804 to 1805	File	CRC&A
Mayors' Election Certificates	1901 to 1956	Book	CRC&A
Motor Vehicle Registration	1921 to 1922	Book	CRC&A
Naturalization Index Abstract	1815 to 1930	Book	CRC&A
Naturalization Index and Docket	1834 to 1866	Book	CRC&A
Naturalization Records	1852 to 1916	Book	CRC&A
Notaries Commissions	1858 to 1982	Microfilm	CRC&A
Railroad Police Commissions	1901 to 1958	Book	CRC&A
Register of Trade Marks	1912 to 1962	Book	CRC&A
Stray Animal Register	1804 to 1812	Book	CRC&A
N / A	1852 to 1921	Book	CRC&A
Superior Court Records	1856 to 1896	Microfilm	CRC&A
Supreme Court Records	1803 to 1852	Book	CRC&A

County Commission

Record Series	Dates	Format	Place
County Home/Infirmary/Poor House Minutes and Journal	1826 to 1937	Book	CRC&A
Court House Construction	1880 to 1883	Book	CRC&A
Indigent Soldiers' Burial	1884 to 1902	Book	CRC&A
Journal and Road Record	1804 to 1979	Book/Microfilm	CRC&A
Report and Subject Files	1922 to 1972	Files	CRC&A

County Home

Record Series	Dates	Format	Place
Birth and Death Record	1886 to 1907	Book	CRC&A
Burial/Death Record	1905 to 1969	Book	CRC&A
Commissary Record	1922 to 1957	Book	CRC&A
Daily Movement Record	1879 to 1978	Book	CRC&A
Employment Records	1907 to 1943	Book	CRC&A
Hospital Register	1916 to 1917	Book	CRC&A
Inmates Register and Index	1829 to 1977	Book	CRC&A
Personal Accounts	1934 to 1961	Book	CRC&A
Property Inventory	1908	Book	CRC&A
Receipts and Expenses	1890 to 1985	Book	CRC&A
Report/Subject Files	1891 to 1943	Book	CRC&A

Education, County Board

Record Series	Dates	Format	Place
Teacher Association Institute and Minutes	1904 to 1911	Book	CRC&A

Board of Elections

Record Series	Dates	Format	Place
Abstracts of Elections	1907 to 1990	Book	CRC&A
Cash Book	1930 to 1961	Book	CRC&A
Lists of Electors to Inactive	1887 to 1928	Book	CRC&A
Naturalization Certificates	1904 to 1936	Book	CRC&A

Engineer

Record Series	Dates	Format	Place
Aerial Photographs	1938, 1949 to 1950,	Files	CRC&A
N / A	1968, 1972 to 1980,	N / A	N / A
N / A	1987, 1995	N / A	N / A

Health District

Record Series	Dates	Format	Place
Annual and Statistical Reports	1919 to 1989	Files	CRC&A
Birth Records: Dayton City	1867 to 1908	Books	CRC&A
Board Minutes: City and County Combined	1867 to 1989	Books/Files	CRC&A
Death Records: Dayton City	1867 to 1908	Books	CRC&A

Planning Commission

Record Series	Dates	Format	Place
Report and Subject Files	1965 to 1974	Files	CRC&A
Zoning Case Files	1950 to 1981	Files	CRC&A

Probate Court

Record Series	Dates	Format	Place
Account of Inventory and Sale	1803 to 1866	Book	CRC&A
Birth Records: County only	1867 to 1909	Books	CRC&A
Coroner's Inquests	1880 to 1902	Book	CRC&A
Death Records: County only	1867 to 1909	Book	CRC&A
Estate Dockets (all types)	1803 to 1938	Book	CRC&A
Estate Files	1803 to 1938	Files	CRC&A
Estate Index	1803 to 1938	Book/Microfilm	CRC&A
Jurors' Docket Book	1910 to 1916	Book	CRC&A
Marriage Affidavits	1824 to 1837; 1846 to 1852	Book	CRC&A
Marriage Bans	1931 to 1951	Book	CRC&A
Marriage Index	1803 to 1961	Book/Microfilm	CRC&A
Marriage Records	1803 to 1959	Book	CRC&A
Miamisburg Births and Deaths	1875 to 1908	Book	CRC&A
Midwives Certificates	1896 to 1912	Book	CRC&A
Ministers Licenses	1845 to 1976	Book	CRC&A
Mothers' Pensions	1915 to 1936	Book	CRC&A
Naturalization Index Abstract	1815 to 1930	Book	CRC&A
Naturalization Records	1859 to 1906	Book	CRC&A
Nurses' Registrations	1916 to 1955	Book	CRC&A
Physicians' Certificates	1896 to 1927	Book	CRC&A
Soldiers Home Records	1878 to 1906	Book	CRC&A
Treasury Inspection	1861 to 1906	Book	CRC&A
Wills Recorded	1805 to 1936	Book	CRC&A
N / A	1936 to 1962	Microfilm	CRC&A

Recorder

Record Series	Dates	Format	Place
Corporation Record	1846 to 1935	Book	CRC&A
Daily Register of Instruments	1895 to 1982	Microfilm	CRC&A
Deeds Recorded	1805 to 1971	Book	CRC&A
Deed Index by Name	1805 to 1928	Book/Microfilm	CRC&A
Hamilton County Deeds	1787 to 1818	Microfilm	CRC&A
Leases Recorded	1865 to 1955	Book	CRC&A
Mortgages Recorded	1834 to 1953	Microfilm	CRC&A
Mortgage Index by Name	1834 to 1953	Book	CRC&A
Partnerships Recorded	1881 to 1979	Microfilm	CRC&A
Plats Recorded	1805 to 1950	Book	CRC&A
Power of Attorney Recorded	1894 to 1971	Book	CRC&A
Symmes Purchase Records	1801 to 1802	Microfilm	CRC&A
Tract Index by Legal Description (i.e. "Abstract")	1805 to 1986	Microfilm	CRC&A
Tract Record /Original Owners	1801 to 1830	Microfilm	CRC&A

Sheriff

Record Series	Dates	Format	Place
Jail Registers	1881 to 1884; 1920 to 1922	Book	CRC&A

Stillwater Hospital

Record Series	Dates	Format	Place
Annual Reports	1928 to 1977	Files	CRC&A
Minutes of Trustees	1909 to 1986	Book	CRC&A
Patient Registers	1909 to 1940	Book	CRC&A

Treasurer

Record Series	Dates	Format	Place
Canal Tax Ledger	1838 to 1855	Book	CRC&A
Childrens Boarding	1952 to 1953	Microfilm	CRC&A
Emergency Poor Relief	1935 to 1953	Microfilm	CRC&A

Veteran Services

Records Series	Dates	Format	Place
Soldiers Home Inmate Register	1867 to 1888	Book	CRC&A
Soldiers Relief Commission Minutes	1890 to 1980	Book	CRC&A
Soldiers Relief Commission Payments	1890 to 1896	Book	CRC&A