FAQs & About

Who We Are

The Montgomery County Records Center and Archives was created in 1980. As one of the first records center and archives, we provide preservation and storage to the records produced by Montgomery County offices. The Records Center and Archives provides public access to records dating all the way back to 1803.

Our Mission

The mission of the Montgomery County Records Center and Archives is to insure that county government records and information resources are both preserved and available for public access. County government records document citizens' legal, property and personal rights, as well as the actions of the government.

The Records Center and Archives insures that records and information are economically retained, efficiently made available, and promptly and legally disposed of pursuant to Ohio's records laws. The County Records and Information Manager directs the operations of this department to: implement and monitor Schedules of Record Retention and Destruction throughout the County government as directed by the County Records Commission; manage the Records Center and Archives facility; as County Archivist, economically and efficiently store and retrieve records for the general public and originating County offices; and manage the County Imaging Center which converts millions of records to electronic and microfilm images to achieve space savings in County offices and secure and preserve vital records. Contract services are also provided to local governments in Montgomery County in accordance with the policies of the County Microfilming Board.

County Microfilming Board

In cooperation with the County Records Commission, the County Microfilming Board administrates the operations of the Records Center and Archives. The secretary of the County Microfilming Board is the County Recorder, who handles the day-to-day operations of the center.

Members of the 2023 Microfilming Board

  • John McManus, County Treasurer (Chair)
  • Brandon C. McClain, County Recorder (Secretary)
  • Deborah A. Lieberman, Board of County Commissioners
  • Mike Foley, Clerk of Courts
  • Karl Keith, County Auditor

County Microfilming Board meetings

  • The next meeting of the Montgomery County Microfilming Board will be on January 9, 2023. The meeting will take place in the Data Processing Training/Conference Room on the 6th Floor of the County Administration Building at 451 W Third Street, Dayton, OH, 45422. The meeting will start immediately following the meeting of the Automatic Data Processing Board, which begins at 9 am

Resolutions

View the 2020 Schedule of Charges (PDF).

  1. How do I get a copy of a birth or death certificate?
  2. Where do I go to get a copy of my deed?
  3. Where do I get a social security card?
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