Transient Records

Transient records are records with short-lived administrative, legal or fiscal value. However, because they document the organization, functions, policies, decisions, procedures, operations and activities of an office, they are by definition records and should be retained and disposed of in accordance with county policies.

Transient records include, but are not limited to:

  • Preliminary drafts (once superseded)
  • Memoranda (paper based or email) pertaining to scheduling a county event
  • Documents that have been superseded and updated
  • User copies
  • Routing slips
  • Voicemail

Transient records should be disposed of once they have ceased to have value. The have value for a limited amount of time, maybe a few hours or as long as a few weeks. It is often up to the creator or receiver of the transient record to determine its value and how long it should be kept.