A non-record is any document is any document-paper, electronic (including, but not limited to, email) that is created or received by, or comes under the jurisdiction of a public office that does not document the organization, functions, policies, decisions, procedures, operations, or other activities of the office.

Unfortunately, most county offices are inundated with non-records. Non-Records include, but are not limited to:

  • Personal correspondence
  • Non-county publications
  • Listserv materials
  • Junk mail and span
  • Catalogs

It is a major challenge for any office to identify these non-records and separate them from their county records, especially if the non-records are email. Non-records should be destroyed on a daily basis.