Mail Room / Print Services

Design Print & Mailing Services

Who We Are

Printing/Mailing Services is a support service that designs, prints, copies, and coordinates visual communication jobs related to the operation of the Montgomery County Government and other governmental agencies. We also manage central purchasing on all copiers and printing for Montgomery County and affiliated organizations. 

Tips on Submitting Work

You can do this over the web by registering at In the meantime, you can request these forms from us at 937-225-4014. Please include the requester's name, extension, location, floor, department, due date, and cost center. All other pertinent information is to be filled out completely to ensure that the work is completed to your desired specifications.

Print Services Flyer (PDF)

Print Services Flyer (PDF)

If You Create...                                     

If you are creating your own job, here are a few things to remember. Send us a PDF of your job or please create your job using the appropriate software. We accept Adobe InDesign, Illustrator, or Photoshop, but prefer high-resolution PDFs with bleed if required. Attach all files to Montgomery County Printshop Pro web submission.

If You Don't Have Time to Create

We can design or typeset your job, giving it the professional appearance you desire. We will electronically store your job making it easily accessible for future use. Using our graphic design/typesetting services will free you up to tend to your core function with Montgomery County. Email Design, Print & Mail or call 937-225-4014.

Check & Double Check

Once your job has been designed, typeset, or submitted, we will return it to you for your final approval. It will be returned to you via email with an attached PDF file for review or by a hard copy through the mail, or digitally in Montgomery County Printshop Pro for final approval. Please make sure you check for correct grammar, spelling, lines, images, and boxes. Proof carefully. If you "OK" this document it is final! Any changes after this "OK" will incur additional costs.

Take a Number, Please

Printing and copying priorities are assigned in two ways: first-come, first-served, and dated or timely printed material. As you arrange your work calendars and plan events, be aware of the lead time required to have printed/copied materials prepared in time to meet your objectives.

Be Careful

Regarding copyright material, get permission from the said owner before using copyright material. When it is impractical to obtain permission, the use of copyrighted material should be avoided unless the doctrine of "fair use" would apply to the situation. If there is any doubt, it is advisable to consult with Design, Print & Mail or your attorney. 

It will be assumed that all necessary clearances have been obtained by the requester when jobs are submitted for printing. 

Mailing Tips

Mailing addresses should be in ALL CAPS in a san-serif type or font (Helvetica, etc.).

When supplying databases for mailing, make sure the column heads are consistent throughout the document.

We can accept data in Excel and CSV formats. Keep it simple. These should have first name, last name, city, state, zip in separate cells without any other information. 

Envelope should printed by

We look forward to serving you!


Montgomery County Design, Print & Mail Team

Paul Jones, Materials Service Manager