Recorder's Duties

Rec Stacey Benson TaylorIt is the County Recorder who has the important and key task of safekeeping the documents pertaining to land ownership and all encumbrances upon it. Without the work of the County Recorder in maintaining these records in a logical manner, it would be nearly impossible to purchase land and be assured of a clear title or to lend money with land as security. The duties of the Recorder include:

  • Maintaining a complete and accurate record of every document pertaining to the conveyance and encumbrance of land within the county
  • Retaining such records in archival form and makes them constantly accessible to the public
  • Taking great care to ensure that every document is accurately filed, recorded, and indexed
  • Enforcing more than 1,000 sections of the Ohio Revised Code pertaining to the duties of the Recorder's Office
  • Performing all accounting functions necessary for the operation of the Recorder's Office, including preparation of annual budgets, purchase orders, payroll information, and personnel files
  • Collecting recording fees pursuant to Ohio law, and deposits these monies into the County General Fund
  • Maintaining an accurate record of all funds appropriated to the Recorder's Office for its operation
  • Filing annually an ethics report, inventory of office equipment, and affirmative action report as required by law
  • Serving on the Montgomery County Records Commission which authorizes the retention of county records and determines when and how such records may be disposed
  • Serving on the Montgomery County Data Processing Board to authorize the purchase, lease, or contract for data processing equipment and services for county departments