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    Historical Records Guide

    The County Records Commission is pleased to present this guide as a general finding aid for researchers, the general public and county employees who respond to requests for information regarding the location of historical records created by Montgomery County. Historical records are public records as listed and described in the Ohio Historical Society's Ohio County Records Manual. Records which are not open to the public under existing state laws are not listed. The most publicly accessible "downtown Dayton" copy of the record is listed under the "FORMAT" and "PLACE" columns. Generally, records with historical and genealogical value are housed and preserved in the County Records Center and Archives on the 6th floor of the Reibold Building (Main Street elevator).

    Tina Ratcliff
    Records & Information Manager
    (937) 225-6366
     RatcliffT@mcohio.org

    Jahzerah Brooks
    Records Archived Supervisor
    (937) 496-6932
    BrooksJa@mcohio.org 

    Please address all research & genealogy questions to:
    genealogy@mcohio.org

     

    The following abbreviations are used under the "PLACE" column (& floor #)

    County Administration Bldg., 451 W. Third Street  CAB
    County Record Center & Archives, 117 S. Main Street  CRC&A
    Childrens Services Center, Merrimac Avenue  CSB
    County Courts Bldg., 41 N. Perry Street  CTS
    County Home, Infirmary Road  HOME
    County Jail, next to County Courts Bldg.  JAIL
    MR/DD Administrative Center, Salem Ave. (Rt. 49)  MRDD
    County Reibold Bldg., 114 S. Main Street  REIB
    Stillwater Center, N. Main Street (Rt. 48)  STILL
    Veterans Services Office, 2090 Hewitt Ave.  WOOD

     

     

     

     

     

     

     

     

    Offices:


    AUDITOR'S OFFICE

    RECORD SERIES

    DATES

    FORMAT

    PLACE

    Accounting Ledgers

    1970-1995

    Microfilm

    CAB04

    Annual Financial Reports

    1905-1991

    Files

    CRC&A

     

    1991-1993

    Files

    CAB04

    Bond Registers

    1904-1964

    Book

    CRC&A

     

    1965-1994

    Files

    CAB04

    Budget Commission Minutes

    1935-1954

    Files

    CRC&A

     

    1955-1995

    Files

    CAB04

    Budgets of Political

    1960-1988

    Files

    CRC&A

    Subdivisions

    1989-1994

    Files

    CAB03

    Data Processing Board

    1973-1989

    Files

    CRC&A

         Minutes

    1990-1994

    Files

    CAB06

    Dayton Township, Hamilton

    1798;

    Microfilm

    CRC&A

         County General Tax Lists

    1802

    Microfilm

    CRC&A

    Delinquent Real Estate Taxes

    1820-1856

    Book

    CRC&A

    Payroll & Retirement Records

    1933-1995

    Microfilm

    CAB04

    Personal Property Tax Lists

    1809;

    Files

    CRC&A

     

    1861-1893

    Book

    CRC&A

    Poor & Housing Relief Record

    1933-1940

    Microfilm

    CRC&A

    Railroad Appraisal Board

    1891-1909

    Book

    CRC&A

    Real Estate Tax Lists

    1803-1964

    Microfilm

    CRC&A

     

    1809-1896

    Book

    CRC&A

     

    1965-1983

    Book

    CRC&A

     

    1987-1994

    Microfilm

    CAB03

    Real Estate Tax Rates

    1929-1984

    Files

    CRC&A

     

    1985-1995

    Files

    CAB03

    School Tax Fund Settlements

    1859-1972

    Book

    CRC&A

    Sinking Fund Trustees

    1919-1951

    Book

    CRC&A

    Records & Minutes

    1952-1994

    Files

    CAB03

    Soldiers' Relief Payments

    1892-1903

    Book

    CRC&A

    Tax Appeals, Equalization

    1890-1984

    Book

    CRC&A

         and Revision Board

    1985-1994

    Files

    CAB03

    Tax Apportionment and

    1950-1988

    Files

    CRC&A

         Distribution Settlements

    1989-1994

    Files

    CAB03

    Return to Top

     

    BUILDING REGULATIONS

    RECORD SERIES

    DATES

    FORMAT

    PLACE

    Inspection Building Plans

    1963-1994

    Microfilm

    CAB10

     

    1995-present

    Files

    CAB10

    Inspection Permits

    1947-1992

    Files

    CRC&A

     

    1993-present

    Files

    CAB10

    Return to Top

    CHILDREN'S SERVICES

    RECORD SERIES

    DATES

    FORMAT

    PLACE

    Annual, Budget, Finance &

    1889-1974

    Files

    CRC&A

         Misc. Reports & Files

    1975-1993

    Files

    CSB

    Applications to Transfer Child

    1883-1911

    Files

    CRC&A

    Appropriation Ledgers

    1926-1956

    Book

    CRC&A

    Boarding Homes & Housing

    1929-1968

    Files

    CRC&A

    Booster Club Minutes

    1925-1928

    Book

    CRC&A

    Childrens Home Inmates

    1867-1928

    Book

    CRC&A

    Childrens Home Memorabilia

    1920-1956

    Files

    CRC&A

         & Photographs

         

    Death Record

    1877-1924

    Book

    CRC&A

    Expenditures & Receipts

    1867-1979

    Book

    CRC&A

     

    1980-1994

    Files

    CSB

    Foster Parent & Maintenance

    1934-1949

    Book

    CRC&A

         of Children Payments

    1961-1968

    Files

    CRC&A

    Indentured Children Record

    1868-1908

    Book

    CRC&A

    Minutes of Board of Trustees

    1867-1976

    Book

    CRC&A

     

    1977-1994

    Files

    CSB

    Movement of Children

    1885-1923

    Book

    CRC&A

    Superintendents Minutes

    1951-1953

    Files

    CRC&A

    Return to Top

    CLERK OF COURTS

    RECORD SERIES

    DATES

    FORMAT

    PLACE

    Chancery Records

    1823-1854

    Book

    CRC&A

    Charitable Organizations

    1955-1973

    Book

    CRC&A

    Circuit Court Records

    1884-1914

    Microfilm

    CRC&A

    Civil Case Blotters &

    1803-1853

    Book

    CRC&A

         Appearance Dockets

    1854-1951

    Microfilm

    CRC&A

     

    1952-1984

    Book

    CRC&A

     

    1985-1995

    Book

    CTS01

    Civil Case Files

    1852-1890

    Microfilm

    CRC&A

     

    1891-1918

    Files

    CRC&A

     

    1919-1973

    Microfilm

    CRC&A

     

    1974-1988

    Microfilm

    CTS01

     

    1989-1993

    Files

    CRC&A

     

    1994-present

    Files

    CTS01

    Civil & Domestic Relations

    1803-present

    Microfilm

    CRC&A

         Case Index

    1921-present

    Microfilm

    CTS01

    Civil Minutes (Journal)

    1815-1860

    Book

    CRC&A

     

    1861-1969

    Microfilm

    CRC&A

     

    1970-1976

    Book

    CRC&A

     

    1877-present

    Microfilm

    CTS01

    Civil Case Record (Law)

    1803-1861

    Book

    CRC&A

     

    1862-1940

    Microfilm

    CRC&A

     

    1941-1976

    Book/Microfilm

    CRC&A

    Coroner's Inquests & Verdicts

    1919-1952

    Books & Files

    CRC&A

     

    1953-present

    Files

    CRLAB

    Court of Appeals Cases

    1913-1991

    Files

    CRC&A

     

    1992-present

    Files

    CTS01

    Court of Appeals Dockets

    1913-1949

    Microfilm

    CRC&A

     

    1950-1985

    Book

    CRC&A

     

    1986-present

    Book

    CTS01

    Court of Appeals Minutes

    1913-1971

    Microfilm

    CRC&A

    (Journal)

    1972-1976

    Book

    CRC&A

     

    1977-present

    Microfilm

    CTS01

    Criminal Case Blotters &

    1836-1863

    Book

    CRC&A

         Dockets (State Action)

    1919-1950

    Microfilm

    CRC&A

     

    1951-1981

    Book

    CRC&A

     

    1982-present

    Book

    CTS00

    Criminal Case Files

    1852-1993

    Files

    CRC&A

     

    1994-present

    Files

    CTS00

    Criminal Case Index

    1803-present

    Microfilm

    CRC&A

     

    1969-present

    Microfilm

    CTS00

    Criminal Case Record

    1803-1884

    Book

    CRC&A

    (State Action)

    1885-1965

    Microfilm

    CRC&A

     

    1966-1976

    Book

    CRC&A

    Criminal Minutes (Journal)

    1970-1976

    Book

    CRC&A

     

    1977-present

    Microfilm

    CTS00

    Dissolution of Marriage

    1974-1976

    Book

    CRC&A

         Appearance Dockets

    1977-present

    Book

    CTS01

    District Court Records

    1852-1885

    Book

    CRC&A

    Domestic Relations Case

    1921-1957

    Book

    CRC&A

         Appearance Dockets

    1958-1972

    Microfilm

    CRC&A

     

    1973-present

    Book

    CTS01

    Domestic Relations Case Files

    1921-1980

    Microfilm

    CTS01

     

    1981-1995

    Files

    CTS01

    Domestic Relations Case Index

    1921-present

    Microfilm

    CTS01

    Domestic Relations Minutes

    1921-1969

    Microfilm

    CRC&A

         (Journal)

    1970-1976

    Book

    CRC&A

     

    1977-present

    Microfilm

    CTS01

    Election Abstract of Votes

    1803-1826

    Files

    CRC&A

    Embalmer's Register

    1902-1910

    Book

    CRC&A

    Execution of Service Dockets

    1809-1821

    Book

    CRC&A

    Justice of Peace Commission

    1880-1957

    Book

    CRC&A

    Manumission of Free Blacks

    1804-1805

    Book

    CRC&A

    Mayors' Election Certificates

    1901-1956

    Book

    CRC&A

    Motor Vehicle Registration

    1921-1922

    Book

    CRC&A

    Naturalization Index Abstract

    1815-1930

    Book

    CRC&A

    Naturalization Index & Docket

    1834-1866

    Book

    CRC&A

    Naturalization Records

    1852-1916

    Book

    CRC&A

    Notaries Commissions

    1858-1982

    Microfilm

    CRC&A

     

    1983-1995

    Microfilm

    CTS01

    Railroad Police Commissions

    1901-1958

    Book

    CRC&A

    Register of Trade Marks

    1912-1962

    Book

    CRC&A

    Stray Animal Register

    1804-1812

    Book

    CRC&A

     

    1852-1921

    Book

    CRC&A

    Superior Court Records

    1856-1896

    Microfilm

    CRC&A

    Supreme Court Records

    1803-1852

    Book

    CRC&A

    Return to Top

    COUNTY COMMISSION

    RECORD SERIES

    DATES

    FORMAT

    PLACE

    County Home/Infirmary/Poor

    1826-1937

    Book

    CRC&A

          House Minutes & Journal

         

    Court House Construction

    1880-1883

    Book

    CRC&A

    Indigent Soldiers' Burial

    1884-1902

    Book

    CRC&A

    Journal & Road Record

    1804-1973

    Book

    CRC&A

     

    1974-present

    Microfilm

    CAB11

    Report & Subject Files

    1922-1972

    Files

    CRC&A

    Summary Minutes of

    1955-1981

    Microfilm

    CAB11

         Commission Meetings

    1982-1995

    Microfilm

    CAB11

    Return to Top

    COUNTY HOME

    RECORD SERIES

    DATES

    FORMAT

    PLACE

    Birth & Death Record

    1886-1907

    Book

    CRC&A

    Burial/Death Record

    1905-1969

    Book

    CRC&A

    Commissary Record

    1922-1957

    Book

    CRC&A

    Daily Movement Record

    1879-1978

    Book

    CRC&A

    Employment Records

    1907-1943

    Book

    CRC&A

    Hospital Register

    1916-1917

    Book

    CRC&A

    Inmates Register & Index

    1829-1978

    Book

    CRC&A

          (Sane & Insane)

    1979-present

    Files

    HOME

    Personal Accounts

    1934-1961

    Book

    CRC&A

    Property Inventory

    1908

    Book

    CRC&A

    Receipts & Expenses

    1890-1985

    Book

    CRC&A

     

    1986-present

    Book

    HOME

    Report/Subject Files

    1891-1943

    Book

    CRC&A

    Return to Top

    EDUCATION, COUNTY BOARD 

    RECORD SERIES

    DATES

    FORMAT

    PLACE

    Teacher Association Institute
       & Minutes

    1904-1911

    Book

    CRC&A

    Return to Top

    ELECTIONS, BOARD OF

    RECORD SERIES

    DATES

    FORMAT

    PLACE

    Abstracts of Elections

    1907-1990

    Book

    CRC&A

     

    1991-present

    Book

    REIB

    Cash Book

    1930-1961

    Book

    CRC&A

    Lists of Electors-Inactive

    1887-1928

    Book

    CRC&A

    Naturalization Certificates

    1904-1936

    Book

    CRC&A

    Return to Top

    ENGINEER

    RECORD SERIES

    DATES

    FORMAT

    PLACE

    Ditch Records

    1873-1913

    Book

    CAB08

    Road Records

    1804-1938

    Book &

    CAB08

     

    1939-present

    Files

    CAB08

    Plats & Surveys

    1809-present

    Book &

    CAB08

       

    Files

    CAB08

    Return to Top

    HEALTH DISTRICT

    RECORD SERIES

    DATES

    FORMAT

    PLACE

    Annual & Statistical Reports

    1919-1989

    Files

    CRC&A

     

    1990-1995

    Files

    CAB00

    Birth Records: County/City

    1909-present

    Microfilm

    CAB00

    Birth Records:  Dayton City

    1867-1908

    Books

    CRC&A

    Board Minutes: City & 
       County Combined

    1867-1989

    Books

    CRC&A

    1990-present

    Files

    CAB00

    Death Records:  County/City

    1909-present

    Microfilm

    CAB00

    Death Records:  Dayton City

    1867-1908

    Books

    CRC&A

    Return to Top

    MENTAL HEALTH

    RECORD SERIES

    DATES

    FORMAT

    PLACE

    Annual & Statistical Reports

     1964-1993

    Files

    WOOL

    Board Minutes

    1964-present

    Microfilm

    WOOL

    Return to Top

    MENTAL RETARDATION BOARD

    RECORD SERIES

    DATES

    FORMAT

    PLACE

    Annual & Statistical Reports

    1967-1979

    Microfilm

    MRDD

     

    1980-1995

    Files

    MRDD

    Board Minutes

    1963-1979

    Microfilm

    MRDD

     

    1980-present

    Book

    MRDD

    Return to Top 

    PLANNING COMMISSION

    RECORD SERIES

    DATES

    FORMAT

    PLACE

    Minutes

    1945-1995

    Microfilm

    CAB10

    Report & Subject Files

    1965-1974

    Files

    CRC&A

    Zoning Case Files

    1950-1981

    Files

    CRC&A

     

    1982-present

    Files

    CAB10

     Return to Top

    PROBATE COURT

    RECORDS SERIES

    DATES

    FORMAT

    PLACE

    Account of Inventory & Sale

    1803-1866

    Book

    CRC&A

     

    1867-1962

    Microfilm

    CTS02

    Birth Records: County only

    1867-1909

    Books

    CRC&A

    Birth Registration/Correction

    1941-present

    Microfilm

    CTS02

    Bond Records

    1860-1962

    Microfilm

    CTS02

    Civil Journal & Record

    1852-present

    Microfilm

    CTS02

    Coroner's Inquests

    1880-1902

    Book

    CRC&A

    Death Records:County only

    1867-1909

    Book

    CRC&A

    Estate Dockets (all types)

    1803-1938

    Book

    CRC&A

     

    1939-present

    Book

    CTS02

    Estate Files

    1803-1937

    Files

    CRC&A

     

    1938-1966

    Microfilm

    CTS02

     

    1966-1995

    Files

    CTS02

    Estate Index

    1803-1927

    Book

    CRC&A

     

    1928-present

    Book

    CTS02

    Jurors' Docket Book

    1910-1916

    Book

    CRC&A

    Lunacy Index

    1838-1948

    Book

    CRC&A

    Marriage Bans

    1931-1951

    Book

    CRC&A

    Marriage Records & Index

    1803-1934

    Book/Microfilm

    CRC&A

     

    1935-1985

    Book

    CTS02

     

    1986-present

    Microfilm

    CTS02

    Miamisburg Births & Deaths

    1875-1908

    Book

    CRC&A

    Midwives Certificates

    1896-1912

    Book

    CRC&A

    Ministers Licenses

    1845-1976

    Book

    CRC&A

    Mothers' Pensions

    1915-1936

    Book

    CRC&A

    Naturalization Index Abstract

    1815-1930

    Book

    CRC&A

    Naturalization Records

    1859-1906

    Book

    CRC&A

    Nurses' Registrations

    1916-1955

    Book

    CRC&A

    Physicians' Certificates

    1896-1927

    Book

    CRC&A

    Soldiers Home Records

    1878-1906

    Book

    CRC&A

    Treasury Inspection

    1861-1906

    Book

    CRC&A

    Wills Recorded

    1805-1939

    Book

    CRC&A

     

    1940-present

    Microfilm

    CTS02

    Return to Top 

    RECORDER

    RECORD SERIES

    DATES

    FORMAT

    PLACE

    Corporation Record

    1846-1935

    Book

    CRC&A

    Daily Register of Instruments

    1895-1982

    Microfilm

    CRC&A

     

    1983-present

    Microfilm

    CAB05

    Deeds Recorded

    1805-1933

    Book

    CRC&A

     

    1805-1933

    Microfilm

    CAB05

     

    1934-1973

    Book

    CAB05

     

    1974-present

    Microfilm

    CAB05

    Deed Index by Name

    1805-1907

    Book/Microfilm

    CRC&A

     

    1805-1907

    Book

    CAB05

     

    1908-1973

    Book

    CAB05

     

    1974-present

    Microfilm

    CAB05

    Hamilton County Deeds

    1787-1818

    Microfilm

    CRC&A

    Leases Recorded

    1865-1911

    Book

    CRC&A

     

    1912-1969

    Book

    CAB05

    Mortgages Recorded

    1834-1953

    Microfilm

    CAB05

     

    1954-1973

    Book

    CAB05

     

    1974-present

    Microfilm

    CAB05

    Mortgage Index by Name

    1834-1973

    Book

    CAB05

     

    1974-present

    Microfilm

    CAB05

    Partnerships Recorded

    1881-1979

    Microfilm

    CRC&A

    Plats Recorded

    1805-1900

    Book

    CRC&A

     

    1805-1900

    Microfilm

    CAB05

     

    1901-present

    Book

    CAB05

    Power of Attorney Recorded

    1894-1970

    Book

    CRC&A

     

    1965-present

    Microfilm

    CAB05

    Soldiers Discharges Recorded

    1865-1945

    Book

    CRC&A

     

    1865-present

    Microfilm

    CAB05

     

    1945-1969

    Book

    CAB05

    Symmes Purchase Records

    1801-1802

    Microfilm

    CRC&A

    Tract Index by Legal

    1805-1986

    Microfilm

    CRC&A

         Description

    1805-1986

    Book

    CAB05

         (i.e., "Abstract")

    1886-present

    Microfilm

    CAB05

    Tract Record/Original Owners

    1801-1830

    Microfilm

    CRC&A

    Return to Top 

    SHERIFF

    RECORD SERIES

    DATES

    FORMAT

    PLACE

    Jail Registers

    1881-1982

    Book

    CRC&A

     

    1983-present

    Microfilm

    JAIL

    Lunacy Inquests

    1896-1901

    Book

    CRC&A

    Offense Reports

    1965-present

    Microfilm/Files

    JAIL

    Traffic Accident Reports

    1975-present

    Microfilm/Files

    JAIL

    Return to Top

    STILLWATER HOSPITAL

    RECORD SERIES

    DATES

    FORMAT

    PLACE

    Annual Reports

    1928-1977

    Files

    CRC&A

    Minutes of Trustees

    1909-1984

    Book

    CRC&A

    Patient Registers

    1909-1940

    Book

    CRC&A

    Receipts & Expenses

    1919-1940

    Book

    CRC&A

     Return to Top

    TREASURER

    RECORD SERIES

    DATES

    FORMAT

    PLACE

    Canal Tax Ledger

    1838-1855

    Book

    CRC&A

    Childrens Boarding

    1952-1953

    Microfilm

    CRC&A

    Emergency Poor Relief

    1935-1953

    Microfilm

    CRC&A

    Real Estate Tax Lists

    1970-1983

    Book

    CRC&A

     

    1983-present

    Microfilm

    CAB02

    Return to Top

    VETERAN SERVICES

    RECORD SERIES

    DATES

    FORMAT

    PLACE

    Soldiers Home Inmate Register

    1867-1888

    Book

    CRC&A

    Soldiers Relief Commission
        Minutes & Payments

    1890-1962

    Book

    CRC&A

    1963-present

    Files

    WOOD

     Return to Top