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    Employer Information

    Montgomery County CSEA has put together this employer resource page. This page was designed to address questions employers may have concerning their role in the child support process. 

     

    Ohio Employers Guide to Child Support

     
    The Ohio Employers Guide to Child Support can be ordered in hard copy format by contacting the following:

    Attention: Marsha Capps
    Signature Printing
    14310 Sullyfield Circle
    Chantilly, VA 20151
    (703) 968-9682 (phone)
    (703) 968-9828 (fax)

    The Ohio Employers Guide to Child Support is also available in Adobe PDF format by clicking the highlighted link.
     

     

    Consumer Credit Protection Act (CCPA)

     

    The Consumer Credit Protection Act (CCPA) sets federal withholding limits for child support and alimony. These limits are based on your employee's Aggregate Disposable Weekly Earnings (ADWE), and is calculated by subtracting from the employee's gross earnings any taxes and mandatory retirement deductions. Health insurance premiums, union dues, other child support garnishments, and money owed to the employer are not deductible when determining ADWE.

    In the following example, your employee (obligor) has three (3) separate child support cases and does not earn enough to pay the full obligation on each case per your pay cycle. Perform the calculations as follows:

    1. Add up the obligor's total obligation per month.
    2. Determine what the obligor's ADWE is for that pay cycle.
    3. Determine what percentage of the obligor's ADWE is to be sent. 
    4. Those percentages are determined by the following: 50% if the
      obligor is supporting another dependent not of any support order 
      above; 60% if there are no other dependents in obligor's home. 

    Example:

     Case #1  $260.00
     Case #2

     $50.00 

     Case #3  $121.00
     Total =  $431.00
     

    The obligor's ADWE is $400, and there are other dependents, so you can use 50% of the obligor's ADWE, which is $200.00

    Please contact the CSEA to obtain current and correct information to apply the CCPA, such as other dependents in obligor's home, whether any ordered payment on arrears exists in any case, and amount of arrears.

    Question
    Given the above example, how do I determine the amount to deduct and remit on each specific case?

    Answer
    After determining the obligor's ADWE for that pay cycle and the percentage of the ADWE to be sent, follow the next two steps.

    1.  Divide the percentage of ADWE being sent to us by the obligor's total 
       obligation of all cases.
    2.  Multiply the decimal answer (do not round off) by each of the obligor's 
       obligations to determine what you should send in for each case.

     Example:

     $200.00 / $431.00  .46404
     -----------------------  ---------------------
     $260.00 x .46404  $120.65 for Case 1
     $50.00 x .46404 =  $23.20 for Case 2
     $121.00 x .46404 =  $56.15 for Case 3
     Total =  $200.00
     
     

     

    Subcontractors

     
    Any employer who utilizes subcontractors is required to withhold and remit child support on behalf of that subcontractor. As an obligor, or any person or entity that pays or distributes income to an obligor, it is the responsibility of the employer to deduct child support from the monetary payment which was earned and made payable for personal services however denominated. Ohio Revised Codes 3113.21 and 3111.23 outline the responsibilities of employers dealing with subcontractors or those who consider themselves self - employed.
     

    Income Withholding Remittance Times

     

    Employers:
    Upon receipt of a notice to payor income provider or withhold obligor income/assets, you must begin withholding no later than the first pay period that occurs after fourteen working days following the date the notice to withhold was mailed.

    Payments shall be deducted from the employees income each time the employee is paid. Deductions shall be mailed immediately but no later than seven working days after the payment or deduction has occurred. Deductions shall occur until the agency notifies you in writing to terminate or reduce the withholding.

    Financial Institutions:
    Upon receipt of a notice to payor income provider or withhold obligor income/assets, you must begin to deduct from the account no later than fourteen working days following the date the notice to withhold was mailed.

    Deductions shall occur monthly and be mailed immediately, but no later than seven working days after the deduction occurred. Deductions shall occur until the agency notifies you in writing to terminate or reduce the withholding.

     

    Lump Sum Checks/Bonus Payments

     

    Employers:
    Pursuant to sections 3113.21 and 3111.23 of the Ohio Revised Code, for all active withholding orders in which an employee is entitled to a lump sum payment/bonus in the amount of $150.00 or more, you are required to notify the Montgomery County CSEA forty-five days before the lump sum payment is to be made, or the day on which determination is made if less than forty-five days.

    You shall hold the lump sum payment/bonus for thirty days after the date on which the lump sum payment/bonus would otherwise have been paid to the employee, and, upon order of the CSEA, pay any specified amount to this agency. If, upon receipt of notification that a lump sum payment/bonus is being awarded to the employee, this agency determines that the obligor is not in arrears of their support obligation, this office will forward written notification to you allowing the release of said lump sum payment/bonus to the employee.

    Financial Institutions:
    For all active withholding orders, you shall promptly notify the CSEA in writing within ten days after the date of any termination of the account from which the deduction is being made or whether a new account at your financial institution has been opened for the obligor.

     

    Fines for Non-Compliance of Your Withholding Order

     

    Employers:
    If you fail to withhold income in accordance with the provisions of the notice, you shall be liable for the accumulated amount that should have been withheld from the obligor's income. If you fail to comply with any requirement of the withholding order, the CSEA may bring an action under 3111.28 of the Ohio Revised Code requesting the court to find you in contempt of court pursuant to section 2705.02 of the Ohio Revised Code.

    The law provides penalties, including fines and liability for monies not properly forwarded to the agency, for any employer who discharges, refuses to hire, or disciplines any employee because income is ordered to be withheld for payment of support. The court may impose a fine against you, as the employer, of not more than $200.00 for failure to withhold income or to notify the court or CSEA that a situation has occurred which prevents you from mailing the payment or complying with the order.

    Financial Institutions:
    The court may impose a fine against you, as the financial institution, not more than $200.00. Failure to deduct funds from an account or to notify the court or the CSEA of the termination of an account from which funds are being deducted, or the opening of a new account within the same financial institution are grounds for imposition.

     

     

    Ohio Child Support Payment Central (OCSPC)

     

    Billing Statements
    Billing of employers for child support obligations is an integral part of centralized collections functionality. Billing improves collections by providing a monthly reminder, allows for easier identification of payments, and meets federal billing requirements associated with State Disbursement Unit (SDU) legislation.

    Small employer billing statements are generated to employers who have 5 or fewer employees who have wage withholding orders associated with the employer's third party number (TPN) in SETS. The monthly summary information includes a listing of all employees who pay child support via wage withholding for that employer's TPN according to SETS. If an employer has multiple TPNs in the system, they will receive multiple statements accordingly. The information included in the detail includes obligor name, obligor SSN, SETS case number, and order number. Small employer remittance coupons and envelopes will be included; employers will receive 4 coupons and return envelopes for each week of the month. Months wherein 5 weeks exist, the employer will be responsible for copying one of the coupons and mailing the payments in their own envelope. The face of the coupon allows the employer to "check off" which obligations are being paid, and whether those obligations are regular support, lump sums, etc. Additionally, the last column of the coupon includes a space where the employer can "write-in" the amount of remittance for the employee.

    Large employer billing statements are generated to employers who have 6 or more employees who have wage withholding orders associated with the employer's third party number (TPN) in SETS. For large employers, the monthly summary statement is the only documentation that the employers receive: they do not receive billing coupons or remittance envelopes. The summary statement includes a listing of employees who pay child support via wage withholding for that employer's TPN according to SETS. If an employer has multiple TPNs in the system, they will receive multiple statements accordingly. The information included in the detail includes obligor name, obligor SSN, SETS case number, and order number, as well as a blank column where the employer can indicate the amount of payment for each employee. It is anticipated that employers paying via check will use the billing statement as remittance documentation accompanying child support payments per pay cycle.

     

    Ohio CSPC Employer Mailing Address

     

    The address dedicated to handle Employer remittance is:

    Ohio Child Support Payment Central (OCSPC)
    PO Box 182394
    Columbus, OH 43218 

     

     

    What to send to the Montgomery County CSEA

     
    Please continue to mail the following to our Agency at the address below:
    • All Employer address changes
    • Any employment status changes for employees with Montgomery County CSEA orders
     

    Montgomery County - CSEA
    14 W. Fourth Street
    P.O. Box 8744
    Dayton, Ohio 45401-8744