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    FAQ's

    1. How long does it take to get a document recorded?
    2. What do I need to record a deed?
    3. What is required to record a mortgage?
    4. How do I change the name on a deed?
    5. My mortgage has been released; will you send me deed?
    6. Are there any liens on my property?
    7. How do I find a current property owner?
    8. How do I get a copy of my service discharge DD214?
    9. How do I get a copy of birth and death records?
    10. How do I get a copy of a divorce decree?
    11. Where can I find the blue prints to my house?
    12. How can I find the age of a house?
    13. How did the Recorder's office get started?
     
     1. How long does it take to get a document recorded?

    The turn around time in the Recorder's office is three days.

    • Day one, the document is cashiered, entered into the Recorder's Database System and verified for accuracy.
    • Day two, the document is delivered to the Montgomery County Record's Center to be microfilmed and imaged.
    • Day three, the document is returned to the Recorder's Office for mailing back to the customer.

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     2. What do I need to record a deed?

    Deeds brought to the County Recorder's Office for recording must contain the following information:

    • Name(s) of the buyer(s) and seller(s);
    • Legal description of the property;
    • Signature(s) of the seller(s);
    • Preparation statement.
    • Transfer or No Transfer stamp from the Auditor's Deed Transfer Department and the Engineer's approval are necessary if the property requires it.

    The execution is according to the state in which the signature was notarized. The notary must contain the following:

    • A notary statement;
    • Notary's signature;
    • Notary expiration date.

    Recording Fees:

    • $28.00 for the first two pages and $8.00 for each additional page.
    • Cash or check/money order made payable to: Willis Blackshear, Montgomery County Recorder

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     3. What is required to record a mortgage?

    Mortgages brought to the County Recorder's Office for recording must contain the following information: 

    • Name(s) of the borrower(s) and lender(s);
    • The amount of the mortgage;
    • Legal description of the property;
    • Signature(s) of the borrower(s);
    • Notarization of the signature;
    • Preparation statement.

    The execution is according to the state in which the signature was notarized. The notary must contain the following:

    • A notary statement;
    • Notary's signature;
    • Notary expiration date.

    Recording Fees:

    • $28.00 for the first two pages and $8.00 for each additional page.
    • Cash or check/money order made payable to: Willis Blackshear, Montgomery County Recorder

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     4. How do I change the name on a deed?

    To change a name on a Deed:

    • Execute a new deed;
    • Present it to the Auditor's Deed Transfer Department for either a "Transfer" or "No Transfer" stamp.
    • Present the deed to the Recorder's Office for recordation.

    Recording Fees:

    • $28.00 for the first two pages and $8.00 for each additional page.
    • Cash or check/money order made payable to: Willis Blackshear, Montgomery County Recorder

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     5. My mortgage has been released; will you send me deed?

    You should receive your deed at your closing. The Recorder can provide you with a copy or certified copy. There is a $2.00 per page charge for the copy. You may have your document certified for an additional $1.00.

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     6. Are there any liens on my property?

    Once you have performed a search of the records on file, you may request a specific document of interest and the Recorder will provide you with a copy. There is a $2.00 per page charge for the copy. You may have your document certified for an additional $1.00.   The Recorder can only provide you with a copy or certified copy.

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     7. How do I find a current property owner?
    You may go to the Montgomery County Treasurer's web site to search by address.

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     8. How do I get a copy of my service discharge DD214?

    You may search for the cross reference or microfiche number by clicking on the Service Discharges link on the Recorder's Home Page and searching the database by name. Once you have this reference number, you may contact the Recorder's Office at (937)225-6494 and request a copy.

    Please keep in mind that Service Discharges are not required to be recorded in the County Recorder's Office.

    There are no charges for copies of Service Discharges.

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     9.How do I get a copy of birth and death records?
    Birth and death certificates may be obtained from: Montgomery County Combined Health District Bureau of Vital Statistics 117 South Main St Dayton, Ohio 45422 (937)225-4418

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     10. How do I get a copy of a divorce decree?

    Contact the Clerk of Courts, Domestic Relations Division at 937-225-4562 or visit the Clerk of Courts home page.

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     11. Where can I find the blue prints to my house?

    Ask the builder of your house for copies. The Montgomery County Planning Department only maintains blue print copies of apartment complexes and condominiums.

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     12. How can I find the age of a house?

    Visit the How old is that old house? page of the Montgomery County web site.

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     13. How did the Recorder's office get started?

    The Recorder's function began in the Northwest Territory during the 1790's. In 1803, the Ohio General Assembly established the Recorder as a mandated county office. Initially appointed by the associate judges of the Common Pleas Court, the County Recorder became an elective position in 1829. The Recorder presently serves a four year term.

    Under the mandates of the Ohio Revised Code, the Recorder records and preserves many of the citizens' legal rights and the heritage of our community. The County Recorder's primary responsibility is maintaining the chain of title to real estate by the recording of all deeds, mortgages and conveyances of land and buildings within the county. Other duties assigned to the County Recorder include the recording of plats, powers of attorney, mechanics liens, military discharges, leases and financing statements. Copies of records and responding to public inquiries are vital services provided daily.

    Montgomery County records are indexed on the county's computer system the day they are received. The documents are then microfilmed, imaged and returned to the appropriate parties. The computer index, microfilmed document and online images thus become the official record, providing a 98% space savings, faster retrieval, and an off-site security copy.

    The computerized tract index (real estate description index) is one of the few in-house systems for tract indexing in the country and has received a Distinguished Achievement award from the National Association of Counties for this innovative system.

    Montgomery County has a land area of 463 miles, a population of 559,062 and approximately 230,000 parcels of property. While all 88 of Ohio's County Recorders operate within the framework of the Ohio Revised Code, each Recorder's Office maintains records in a unique manner.

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